How To Setup And Manage Your Request For Proposals (RFPs)
Mar 18, Name (find out the name if you don't know) from the general public, and negotiate with contractors and suppliers. In my current and previous positions I have successfully met tight deadlines and used good organisational skills to Selection Criteria: administration experience, organisational skills. Being able to address selection criteria effectively will assist you in putting . Office suite; The ability to manage conflicting priorities and meet deadlines .. Just a few of the past tense verbs listed in Dr Ann D Villiers' book, 'How to. May 6, process, supplier selection criteria, competitive advantage the ability to find out as many good alternatives as possible. When a list of potential suppliers is ready, the next step is to narrow down and create .. relationship duration, specialization, product's quality, deadline fulfilment, affectivity or.
This helps buyers know strengths and capabilities of the various suppliers before a major procurement. Request for Tender — An RFT is more commonly used by a government in order to request all possible suppliers to send their proposals for a big project.
This is why, it is important to pay a lot of attention to writing it and setting up the entire procedure. A well-written RFP should focus on your main objectives and your expectations from the vendor. It must be properly structured and well-formatted so that it looks professional. When you start setting up your RFP, you must have a clear goal in mind and base the entire drafting process with this goal in mind.
Besides setting up an RFP, managing it is another thing that you must pay enough attention to. Right from the first step of assembling the team to the last phase of sending out the RFPs, each step must be given enough weightage and must be managed well. The following are the main steps to set up and manage your RFPs: It is a good idea to start with a small team of people so that the variety of perspectives as well as the skills possessed by each individual can be focused and streamlined easily.
The team members must be selected by you carefully by considering their knowledge, skills possessed, suitability to the project as well as their experience in the particular field. Each individual selected must be truly involved in the process and should be able to make a considerable contribution to the project. If the team selected turns out to be large, then groups within the team can be formed and duties can be delegated so as to ensure smooth functioning of the process.
Research and differentiate between wants and needs An RFP that you create must be clear, concise and self-explanatory.
It must not confuse the recipients in any way and should create a distinction between your needs and your wants. To create this differentiation, you first need to understand and analyze what your needs are and how are they different from your wants.
A need is an absolute necessity whereas a want is an additional choice. Your RFP team must clearly specify your necessities and expectations from the vendor or the products and services offered.
Perform some research while creating this differentiation so that you can be absolutely sure about the things that you definitely require and the things that you can still do without. Whatever you write in this document must be pre-planned and well organized.
An RFP must be written only after you have defined your needs and are aware of your main requirements. In order to draft it effectively, you must first create an outline and include the main sections that you will need.
The following are the main sections of an RFP which you need to include and pay attention to: Introduction — Your RFP must have a solid introduction that gives an outline of the request and states its objectives.
You must briefly explain why you are writing an RFP and what you hope to achieve from it. Provide a summary of the main points in not more than a few words and make sure that you include the due date clearly. Background information — The suppliers who will be receiving your request must know who this request is coming from.
This is why, it is important to write down information about your organization including its name, address, what it does, how long has it been in the industry and a brief history. Description of the project — The RFP must also speak about your project and company. It should be able to give out information about the purpose of the project. Requirements — This part is one of the main sections of the RFP and must consist of the detailed explanation of what are your main needs and requirements for vendors.
Be very sure of what exactly you want and then translate it on the RFP professionally. All the bidders are able to make a suitable or appropriate bid only when they know what requirements they have to fulfill. Those requirements can be stated in a point-wise format and must be easy to understand. Expectations — The RFP must also state clearly the kind of expectations your business has with vendors, products or services so that a vendor who is not able to meet these expectations may not send a proposal at all.
Selection criteria — It is important for you to explain clearly the criteria based on which the winning bid will be selected. The criteria for choosing one or more vendors must be made absolutely clear and transparent so that the vendors can gear up and get ready for putting their best foot forward.
Timelines — Besides the deadline for submition of proposals, which you need to specify in your RFP document, you also need to create a timeline of processes and procedures that will take place from the starting of the project, till its end.
Be practical and flexible as far as the deadlines are concerned so as to enable the vendors to work freely and be encouraged to respond to you. Identify who and how to send RFPs Another thing that can help you with setting up and managing your RFP is to decide how and who to send it to. Most companies mail RFPs, but this is not the only method of distributing them across vendors.
You can also send the RFPs through the mail or simply post them on your website and notify your vendors about it. Now, you need to identify and decide who to send the RFPs to.
Guidelines for Competitive Bidding
Most businesses tend to have already a list of vendors. Demonstrated organisational and time management skills Medical resident I have excellent organisational and time management skills, including the ability to follow work schedules to achieve results.
Examples of times when I have been required to utilise my time management and organisational skills include during my employment as a Resident Medical Officer, where I practiced in two different hospitals in Canada. During my tenure, I managed cardiac, hypertensive and diabetic patients, multiple trauma as well as sick children, pregnancies and women health issues.
As part of my overall care for patients, I was required to take good history, conduct clinical examination, order and interpret investigations, prescribe and administer treatments and medications, perform minor surgeries and refer cases requiring admission to hospitals.
This required firm management of my case load in order to prioritise the care and treatment of all my patients. At times, patients would present with a number of separate medical issues which needed to be addressed. I also encouraged patients to let us know when entering the medical facility if they anticipated a longer consultation in order to better prioritise our services to patients.
I have also been responsible for triaging patients according to their injuries during my tenure as an Intern Medical Officer, which included the emergency and chronic management of patients presenting to the ward.
Organisational & Time Management Selection Criteria Examples
This experience, coupled with the ability to manage further tertiary study while completing an Observership, demonstrate my ability to organise and manage my time to meet job responsibilities. Get your package here. Ability to prioritise work and meet expected deadlines Administration Assistant Application I am a highly organised individual with the ability to maintain accuracy and work to strict deadlines.
An example of this occurred recently at Betta Letters when one of the supervisors needed a number of letters to be inserted into envelopes and ready to be mailed out on the same day.